Don’t get me wrong, Apple makes great computers, but when it comes to word processing, email management, spreadsheet and presentation creation, you just can’t compare to the good folks at Microsoft. Apple Mail is a great interface, but it just doesn’t hold a candle to Outlook. Pages and Numbers are OK, but we all know that they are both just lackluster knockoffs of Word and Excel.
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Microsoft Office is the standard, and there really isn’t any way around it. That’s also the essential reason why it’s so frustrating that Office for Mac hasn’t been updated since 2011. Sure, there’s Office 360, but it’s just not the same. Plus, it’s way more efficient to buy the software rather than license per month.
So naturally, when Microsoft came out this year announcing a free download for Office 2016 for Mac in beta, we all got giddy with excitement. After giving Microsoft’s new Office 2016 a test run, here’s what you can look forward to when the software comes out for sale at the end of this year:
Compatibility with iCloud
It’s looking like Office 2016 is going to be able to sync with iCloud, which is such a huge deal. Office’s lack of compatibility with iCloud has been a sore spot, for years, for Mac users that prefer Outlook. Outlook 2011 doesn’t sync with your iCloud calendar or contacts, which means you still have to use three applications to manage your mail, calendar, and contacts respectively. It kind of defeats the purpose of using Outlook in the first place. Microsoft’s opening of its Office software to iCloud syncing is still in development, but as mentioned before, it’s looking good. Once iCloud sync is available, Mac users will be able to manage their mail, contacts, and calendar all through a single application.
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Word
If it ain’t broke, don’t fix it. At least it appears that was the motto for the redevelopment of Microsoft Word for Office 2016. It was a smart move to, for the most part, leave Word alone. There have only been a few slight improvements.
Word has a slimmer, more intuitive Project Gallery, which is great because the Office’s Project Gallery has always been clunky.
Once in a blank document, Word’s interface is overall less cluttered and sleeker.
Probably the most useful feature offered in Word’s update for 2016 is the addition of ‘threaded comments’ for documents that are works in progress. Just as you would keep a running conversation via an email string, Word 2016 will allow users to have running conversations via posted comments when trading versions of a document. Eliminating confusion and saving time, the new threaded comment feature is also really easy to use and understand.
Outlook
Microsoft promises two things right out of the gate when you first install Outlook on your computer. First is faster refresh/upload speed.
The second thing Microsoft promises in the new Outlook is faster search.
Outlook delivers on both fronts, which is needless to say, exciting. The improved refreshing/upload speed is relieving. Outlook 2011 is painfully slow to update when checking for new messages, putting the user at a constant delay for receiving information. Outlook 2016’s refresh and upload is instantaneous, even when dealing with emails that have large attachments.
Similarly, Outlook’s more efficient search function is nothing revolutionary. It is just as it sounds, a more efficient search. It’s faster and yields more direct results, allowing the user to find whatever long lost email they were searching for even faster. It’s just another one of those little things that Outlook happens to do very well, and now that feature is even more efficient. After all, that’s all we really want out of Office in the first place, is more efficiency.
Aside from faster search and refresh, Outlook is dawning a sleeker interface as well, using a blue color scheme rather than the standard yellow. It’s still pretty crude at this point and needs some polishing, but once finished, Outlook 2016 is going to have a lot to look forward to.
Excel
The traditional problem with Excel is that it just runs better on a PC. Visually and functionally, Excel for Mac, in all of its prior versions, has been a bit of a letdown. The updated version of Excel in Office 2016 demonstrates how little Microsoft needed to change in order to bring Excel up to par.
The most noticeable change is a darker cursor, darker gridlines, and darker markings on the X and Y-axis indicating where exactly in the spreadsheet you are currently inputting data. It’s such a small change, but what a difference! Darker gridlines help as well.
It just feels like your working on Excel from a PC, but it’s better, because you’re on your mac. Excel 2016 also includes a less cluttered interface and an improved project gallery, much like the improved Gallery featured in Word.
OneNote
Microsoft’s most significant change to the Office Package is the addition of OneNote, an organizational tool that serves to replace Evernote and similar programs. OneNote is interesting because it offers a platform that is somewhat of a cross between Outlook and a physical sheet of paper. New notes are created in the same way that a new email would be created, with all the functionality of being able to add a searchable title, and being able to use all of the standard formatting tools that are featured in Word and Outlook.
The big difference, is that you can interact with the page spatially, rather than based on text lines. Insert text on an appropriate place on the page, anywhere in the field without restriction, the same way you would with a pen and paper. You can even customize the size, font and color of the text you are using at different places on the page. You can then add useful tools to your lists like contact information, sorting functions, and prioritization markers.
As far as a day-to-day note taking and task-keeping tool, OneNote is exactly what Microsoft Office has been missing. Sure Outlook already has the ability to manage tasks and keep notes, but the interface was always lacking. OneNote is a thorough attempt to provide a useful tool for these functions in the office package, and as such, it is a much-welcomed addition.
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GameChanger Media
Overall, Microsoft’s revamp of Office for Mac is going to be well worth the cost of upgrading. iCloud compatibility in itself is going to be a game changer. At the very least, it’s the long awaited update to the most essential software in the day-to-day toolkit for most Mac users. Look for Microsoft Office 2016 for Mac to go on sale at the end of this year. In the meantime, if you’d like to try out Microsoft’s free preview of Office 2016, you can download the software HERE.